The Twinsburg Public Library, in accordance with the Ohio Revised Code and applicable judicial decisions, defines records as any item that (i) contains information stored on a fixed medium (such as paper, electronic - including including but not limited to email – and other formats); (ii) is created or received by, or sent under the jurisdiction of a public office and (iii) documents the organization, functions, policies, decisions, procedures, operations or other activities of the office. Public Records of the Twinsburg Public Library are to be open to the public at all reasonable times with exceptions only as provided for in the law.
As required by Ohio law, records will be organized and maintained so that they are readily available for inspection and copying at all reasonable times during regular business hours. If a requester makes an ambiguous or overly broad request or has difficulty in making a request for copies or inspection of public records under this section such that the public office cannot reasonably identify what public records are being requested, the public office or the person responsible for the requested public record may deny the request but shall provide the requester with an opportunity to revise the request by informing the requester of the manner in which records are maintained by the public office and accessed in the ordinary course of the public office’s or person’s duties.
The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record.
Public records, responsive to the request are to be available for inspection during regular business hours, with the exception of published holidays. Copies of public records must be made available within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.
Any denial of public records requested in whole or in part must include an explanation. If the original request was in writing the explanation of the denial must also be in writing.
Those requesting public records will be charged only the actual cost of making copies. Requesters may ask that documents be mailed to them. They will be charged the actual cost of postage and mailing supplies. Advance payment of these costs shall be required.
Direct all requests for public records to the Fiscal Office.